Appointment Booking
Fully booked calendars without the back-and-forth
Let clients pick their slot, confirm in chat, and show up — while you focus on delivering the service, not managing the diary.
Does your team still schedule appointments over WhatsApp messages?
Back-and-forth booking messages are one of the biggest hidden time sinks in service businesses. A client asks 'are you free Thursday?' You check the calendar, type a reply, they counter with Friday, you confirm, then they don't show up. Orbituastro's appointment-booking chatbot replaces that entire loop. It shows the client your available slots in real time, collects the information you need (name, service type, any notes), confirms the appointment in chat, and writes it to your Google Calendar or Calendly account instantly. You and your client both get a reminder before the appointment. The bot handles rescheduling requests too, so your team's involvement drops to near zero for routine diary management.
What the booking experience looks like for your clients
Your client messages you on WhatsApp or clicks the chat widget on your website. The bot greets them with a warm, modern teal interface and immediately offers to help them book. It presents available dates and times pulled live from your calendar, guides them through selecting a service type if you offer more than one, and confirms everything in a single conversation thread. They receive a confirmation message with all the details. If they need to reschedule, they message again, the bot checks availability, and the calendar updates without a single human touchpoint. For clinics, salons, consultancy firms, and training centres across the Kenyan coast, this means mornings spent delivering work rather than managing diaries.
Everything the booking bot handles for you
Live calendar sync
Connects to Google Calendar or Calendly. Clients only see slots that are genuinely open, preventing double-bookings entirely.
Automated reminders
The bot sends a WhatsApp reminder 24 hours and 1 hour before each appointment, cutting no-show rates significantly.
Multi-service selection
Businesses offering several services can let clients choose their service type before picking a slot — the bot adapts the flow accordingly.
Rescheduling & cancellation
Clients can reschedule or cancel through the same chat thread. Your calendar updates automatically and the freed slot becomes available again.
“We run a physiotherapy practice in Malindi. Before the booking bot, Friday afternoons were chaos — calls, messages, double-bookings. Now the week fills up on its own and we arrive Monday knowing exactly who's coming.”
Dr. James Kariuki, Malindi PhysioPlus
Fill your calendar without managing it manually
Your booking bot can be live and taking appointments within five working days.